*Job Summary:*
This person provides administrative support to the ES Program Coordinator and staff.
You will be performing various clerical support duties, processing jobs, managing outstanding invoices and balances, running reports as well as assisting with the scheduling of crews.
As the first point of contact in the office, you will provide general customer service to both internal and external customers.
*Duties and Responsibilities:*
* Ensures all administrative work is completed in a timely manner.
* Assists with the development of written program materials, policies, procedures, and work standards.
* Effectively communicates with administrative and leadership teams.
* Daily, weekly, and monthly reporting of KPIs, invoices, and other as instructed/needed.
* Maintain continuity by documenting and communicating actions, irregularities, and continuing needs of the team and program.
* Assists with the coordination of work across departments and teams to ensure contractual outcomes and program KPIs are met.
* Assists with accurate processing of all documentation as required or needed.
* Collaborates and assists with scheduling work crews at residentials locations.
* Assists with billing of completed projects.
* Maintain a safe and clean working environment by complying with procedures, policies, and regulations.
* Other duties as assigned.
*Qualifications:*
* *Must be bilingual in Spanish.
*
* Minimum of 2+ years related experience and/or training; or equivalent.
* Must be computer literate (Microsoft Office Products, particularly Excel).
* Advanced clerical knowledge, and good communication skills.
* Able to type 40 WPM, and 10-key by touch.
* Strong verbal and written communication skills as well as proper phone etiquette.
* Ability to read, analyze, interpret, and identify, document and report information.
* Must be self-motivated, detail orientated and organized and able to work independently.
* Excellent Customer Services skills
*Physical Demands:*
While performing the duties of this job, the employee is frequently sitting, listening, verbally communicating, and using wrists, hands and fingers to enter data into computer systems.
Occasionally required to carry, push, pull, and walk.
The employee may also on occasion be required to lift objects up to 25 pounds.
Job Type: Full-time
Pay: $18.
00 - $20.
00 per hour
Benefits:
* 401(k)
* Dental insurance
* Employee assistance program
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Referral program
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
* No weekends
People with a criminal record are encouraged to apply
Work Location: In person
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